Scrapbook Creations Retreats, Rochester NY - Logo

Will I have to go outside to get from my guest room to the crop space?

Nope, the guest rooms are located in the same building as our crop room.

Can I bring my own food?

Yes, you may bring your own food and drinks. Each guest rooms includes a small refrigerator and a microwave.

How many people can fit into a guest room?

Guest rooms have 2 queen beds, allowing you to sleep up to 4 people in a room.

Can I bring an extra table?

Each cropper will have a 6 foot wide section of a rectangular banquet table. Small tables or tray tables are welcome if you plan to use it next to your chair at your 6 foot wide space. Tables may not be put on the end of a bank of tables so that we can keep the aisles open. Thank you for understanding.

What drinks will be available?

In East Aurora, Coffee, tea, fruit infused water, and plain water will be available in the lobby and in the ball room. (Options are limited during Covid.)

In Auburn, water will be available in the crop room. Coffee may be made in your room (all hotel rooms have Keurigs) or ordered from the front desk (for a fee).

Please be sure to bring a covered cup if you will have your drink at the table with you. This will help protect your own work and supplies from accidental spills, as well as those around you.

What methods of payment do you accept?

At the retreat, I can accept cash or check. (If paying by check, I would appreciate it if you could bring separate checks  - one for the store and one for your deposit if you will be registering for the next retreat.)

Payments to Hampton Inn or Hilton Garden Inn (for optional incidentals charged to your room)  and payments for chair massages can be made with a credit card.

What supplies will be available to purchase at the retreat?

There will be a mini-store set up for your shopping needs throughout the weekend. There are 9 crates of Bazzill 12x12 card stock (over 300 shades), a selection of double-sided patterned paper with coordinating embellishments, other fun embellishments, page kits, adhesives, ink pads, and more.

You may run a tab over the weekend and settle up on Sunday from 12 - 1 pm. If you are leaving prior to noon on Sunday, just see Keri before you leave.

Can I leave all of my belongings in the crop room?

Yes, you may leave your supplies set up for the entire weekend. The crop room will be locked up at night. However, please do not leave electronics and valuable articles unattended.  Scrapbook Creations Retreats, LLC, Keri Gray,  and the hotel venue are NOT responsible for anything lost or stolen. 

Do you accept seating requests?

Figuring out the seating for each retreat is very tricky! Our number one priority is to make sure that each person can sit with the table mates they list on the registration form. Due to friends joining in, cancellations and other changes, the size of groups often change. In order to accommodate these changes and ensure that everyone can still sit with their friends, we are not able to accept seating requests. Honoring seating requests would make this already difficult task of figuring out seating just about impossible. Thank you for your understanding in this matter.

Can I pay for my retreat deposit or balance with a credit card?

Yes! You don't actually need a PayPal account to pay through the PayPal button. If you choose to pay on your credit card, choose the date from the drop down menu in the PayPal button, then select Buy Now.

On the next screen, just below where it asks for PayPal login info, you can instead select
Pay with Debit or Credit Card.

That will take you to a PayPal Guest checkout where you can enter your credit card number.

Can I listen to music while I scrapbook?

Of course! You are welcome to listen to music, watch a movie, a show, etc on your personal electronic devices, but we do ask that you use headphones or ear buds. This is to keep the volume in the room at a reasonable level. Even if one person is listening to something softly, those around them may have to talk just a bit louder, and you’d be surprised how quickly it snowballs.

I am not able to climb stairs.  Will this be a problem?

Simply note any physical restrictions when you register and we will be sure to let the hotel know ahead of time. They have elevators, as well as handicap accessible guest rooms. There are no stairs leading into the crop room.

How much space will I have at my table?

Each cropper will have either a 6 foot banquet table or a 6 foot wide section of an 8 foot banquet table. The banquet tables are 30" deep.

Will there be snacks available?

In East Aurora: Yes! The Hampton Inn provides us with light snacks in our crop room (ball room). They also have snacks in the lobby from time to time for all their guests to enjoy. You are also welcome to bring your own snacks if you wish. Additionally, there is a small little store next to the front desk that sells individual snacks, drinks, candy, etc, as well as a CVS less than a block away.

In Auburn: Feel free to bring your own snacks, as snacks will not be provided by the hotel. There is a small store near the front desk with a variety of snacks for sale.

Will I have access to an outlet?

Yes, for sure. I will run a 12 outlet surge protector to each bank of tables. Please be sure to bring an extension cord and/or a power strip to ensure that you can easily reach the surge protector from your seat. 

Will I have to wear a mask during the retreat?

 We will follow all Covid protocols at the time of the retreat. We will abide by hotel policies, as well as county and state restrictions if in effect at the time of the retreat.

As we are all aware, circumstances and policies can change quickly and with little to no warning. I will do my best to keep everyone updated via email and Facebook as to what COVID-19 policies will be in place. We will roll with any unexpected changes and make it a great weekend no matter what!

Will you have page kits for sale?

Yes! An e-mail will be sent shortly before the first retreat of the season with a preview of the page kits that will be available. You may preorder page kits and I will save them for you and give them to you at the retreat.

What should I pack for a weekend escape?

Some things you may want to bring:
  • Comfy clothes. It's a good idea to dress in layers. It is very difficult to keep the large cropping room at a temperature that works for everyone, so layers are helpful! You are welcome to wear pjs and slippers while you craft!
  • Your photos and scrapbook supplies!
  • Portable shelf to maximize your table space.  You can get them in the kitchen section of Kmart, Walmart, or Target. I've also seen them at Lowes and Home Depot.
  • You are welcome to bring a small side table.
  • Cup with lid to prevent spills on your work and the work of those around you.
  • Power strip and extension cord for your electrical needs.
  • Ott light, craft light, or desk lamp for additional table lighting. The ceilings are high in the ball room, and there are only windows on one wall, making the lighting less than ideal for crafting.
  • Earphones if you prefer to listen to music.
  • Check or cash for shopping at the mini store.
  • Mask if needed/wanted.

Can I bring my own chair?

Yes, the hotel provides us with standard hotel banquet chairs. Feel free to bring pillows, cushions, etc for additional support, or to bring your own chair. Please keep in mind that using a rolling chair/other chair will take up more space than the hotel banquet chairs and leave you with less space in front of your table.

Will I have an end seat?

Due to the size of the tables, it is not possible to offer everyone an end seat. Tables are set to seat 8 people per bank of tables. Each person will get a 6 foot wide x 30 inch section of table space. I am often re-working the seating right up until the night before the retreat, so you will not know ahead of time where you will be sitting. Please plan accordingly so that your stuff will fit on top of and underneath your 6 foot table space. Small tables/tray tables are permitted in front of your space. Small shelves that fit on your table are also permitted and are a great way to maximize your space!